xerox workplace suite

in the cloud or on premise

control your document workflow

xerox workplace cloud delivers authentication, print management, cost control & mobility workflows. the platform is ideal for accounts that want to reduce local network infrastructure or manage printers across multiple locations & networks

it is easy to set up & use, as it is hosted in the cloud, all updates & patches are managed by xerox. this frees up your it resources, while maintaining the maximum security aspects you would expect

key capabilities

  • authentication & access control
  • content security
  • mobile printing
  • accounting, reporting, and rules

Authentication options are compatible with a wide range of industry-standard secure readers and cards. Chose card, cardless, or even mobile device-based authentication using NFC, the Xerox® Print Portal App and a QR code to unlock devices. Use essential print rules to take control of costs and restrict access to devices/features at the user/group level.

Single sign-on (SSO) capability to any SSO enabled service on your printer — such as cloud connector apps and more. Conveniently authenticate at the printer once with your card badge, mobile device or credentials and then securely access all your MFP SSO-enabled apps without having to perform any additional time consuming log-in steps.

Our content security feature safeguards against data or intellectual property loss by searching all documents copied, scanned, or printed through a licensed MFP for specific user-defined terms or text strings (e.g., confidential, internal use only, etc.). If a match is found, an alert — along with job details and content — will be sent to an administrator for follow up.

Make printing from mobile devices flexible and easy. Send print jobs from Windows OS devices, Google Chromebooks, Mac OS, Linux, and mobile app printing for iOS, Android and Windows Surface tablets. With a traditional pull/follow printing workflow, send jobs to a single queue for release and retrieve when ready.

Administrators can set access control and print rules, and closely monitor printing across the organisation with consolidated fleet reporting and accounting capabilities. Xerox Workplace Suite integrates with Network Accounting.

on premise

on site, your server is the ideal choice for those who need productivity for mobile devices and workers, but have additional requirements for data control

  • authentication made easy. use any email-enabled mobile device to one single email address for your entire fleet (xerox extensible interface platform-enabled devices).
  • well suited for organisations with larger volume needs.
  • card, nfc, app-based or keyboard or user authentication.
  • licensable as mobility or print management separately or in combination.
  • a content security workflow to watch for and report user defined words or phrases when printed, copied, scanned or faxed.

more control of accounting and reporting rules, authentication & access control and enhanced content security

cloud based

simple setup, cloud administration ideal choice for organisations with limited access to it support, companies with more than one network or looking to reduce their infrastructure

  • authentication made easy. use any email-enabled mobile device to one single email address for your entire fleet (xerox extensible interface platform enabled devices).
  • card, nfc, app-based or keyboard or user authentication.
  • provides a single desktop printing experience from anywhere, on any network.
  • uses xerox  platform application hosted in microsoft  azure  for best-of-breed cloud deployment. 
  • pull printing

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